PERSONAL ASSISTANT TO CEO
The Irish Foster Care Association is the national organisation that
supports foster families and the wider fostering community. We advance
and promote best practice in foster care through support, learning and
advocacy.
PA ROLE TO THE IFCA CEO
The role of the PA to the CEO is to proactively resource, co-ordinate
and provide the necessary support and backup to facilitate all areas
of the work of the Chief Executive, exercising the utmost tact and
confidentially.
When necessary to act as PA to the Chairperson of the IFCA Board
KEY DUTIES AND RESPONSIBILITIES:
* Provide day to day, confidential, administrative assistance to the
CEO.
* Anticipating and responding to the administrative and logistical
support needs relating to pending meetings, proactively preparing
document packs and summary briefing documents
* As relevant, act as the first contact for external bodies and
individuals who wish to communicate with the Chief Executive, ensuring
that the organisation is properly represented and seen as accessible
and responsive
* Liaise with Board members, consultants, management team members,
team and external organisations as necessity to facilitate the work of
the Chief Executive.
* Assist the Chief Executive in project-managing specific pieces of
work which may be outside the normal workload.
* Any other duties as may be required from time to time
SPECIFIC TASKS FOR THE CHIEF EXECUTIVE
* Develop and manage systems that provide effective support for the
Chief Executive, including diary management, scheduling and servicing
meetings, project planning and monitoring mail (and e-mail).
* Produce presentation materials for the Chief Executive as
required.
* Assist in events management as agreed
* Assist in the preparation of IFCA?s AGM
* Maintain records of staff time sheets and sick leave
* Provide secretarial support in areas such as correspondence,
reports, and minute taking care of all admin tasks such as
photocopying and compiling address lists.
* Ensure filing systems are maintained and updated and all
information stored in an accessible manner
* Maintain a filing system for the Chief Executive, both on paper
and on the computer network.
A full job description is available from Human Resources.
COMPETENCIES
* Display warm, open and respectful interpersonal skills
* Ability to anticipate situations
* Display a high level of organisational skills
* Demonstrate strong communication, listening, networking and
interpersonal skills.
* Ability to be discrete with sensitive information
* Display and promote respectful working relationships
* Good time management skills and dependability
* The ability to work with people in a variety of circumstances and
from various backgrounds in a non-judgemental, respective, empathic
and unbiased approach.
* Demonstrate a high level of computer literacy, efficient in
Microsoft packages, CRM and Share Point systems
* Flexibility with regards to working hours
* An understanding of foster care and a strong commitment to the
strategic goals of the Irish Foster Care Association
* Ability to work independently and take the initiative within the
operational parameters set by the CEO
EXPERIENCE AND QUALIFICATIONS
_ESSENTIAL_
* 3 years minimum, previous PA/Executive Assistant experience.
* Exceptional communication skills, verbal and written.
* Excellent interpersonal, time management and organisation skills.
* Ability to multitask and prioritise conflicting work.
* Ability to plan and anticipate situations.
* Ability to deal with sensitive and confidential information with
the utmost level of integrity.
* Experience of development of productive and open relationships
with organisational stakeholders at multiple levels based on engaging
and effective communication.
* Proficient in MS Office suite.
* Knowledge of CRM and SharePoint
* A flexible approach to hours required including the ability to
attend evening and weekend meetings and to undertake occasional travel
or overnight stays.
_DESIRABLE_
* A relevant qualification particular to the role
* Third level qualification
* Ability to be adaptable and to perform in a pressurised setting.
* Ability to work on one?s own and also to work as part of a team.
* Experience in digital/online media implementation.
* A knowledge and understanding of fostering, childcare or related
work.
TERMS & CONDITIONS:
* Hours: **Apply on the website** hours per week (4 Days)
* Location: IFCA Office, Unit **Apply on the website**, Village
Green, Tallaght, Dublin **Apply on the website**, combined with remote
working.
* Salary: ?**Apply on the website**,**Apply on the website** pro
rata.
* Garda Vetting and attendance at induction training is required.
* Two satisfactory references of which one should be from current
employer.
Please email your CV and Cover Letter to Deirdre Fennelly at **Apply
on the website**
The closing date is **Apply on the website**pm **Apply on the
website**nd November **Apply on the website**
Shortlisting will be applied, and interviews will take place week
commencing **Apply on the website**th November **Apply on the
website**.
We need : English (Good)
Type: Permanent
Payment:
Category: Others
